The Lottery Grant was awarded with the following requirements:

1. The ownership of the equipment and the running of the project will remain the responsibility of the Yorkshire Rowing Council.

2. The equipment will help to improve the standard of rowing and coaching.

3. Access and participation will be extended through the provision of modern training equipment.

4. Coaches within the Region will provide a cash in kind contribution of 600 hours coaching, or 150 hours per system per year.

The fulfilment of these requirements must be demonstrated within the end of grant report in July 2003, and thus forms the basis of loan agreements with clubs.

1. The equipment remains the property of the Yorkshire Rowing Council.

2. Clubs may be lent the equipment for a specified period of between 3 to 6 months.

3. Clubs must nominate an individual who will act as a co-ordinator for the equipment between the Region and the Club. The individual must have been trained in the maintenance and the safe, and effective, usage of the equipment as a coaching aid. The Yorkshire Rowing Council will provide the training.

4. Clubs are responsible for the maintenance, security, usage and safe operation of equipment.

5. Clubs must make good any damage to the equipment, which cannot be attributed to normal wear and tear, or which occurs as a result of fire or theft.

6. Clubs must ensure the equipment is used as a technical aid for the improvement of rowing technique, and NOT as a general fitness machine.

7. Clubs are not obliged to allow individuals from other clubs to use the equipment.

8. Clubs must demonstrate at least 5 hours of effective usage of the equipment per week, by keeping the activity log supplied by the Yorkshire Rowing Council. The logbook must be presented at each quarterly meeting of the Yorkshire Rowing Council.

9. The Yorkshire Rowing Council can recall equipment at any time, generally for inspection and Regional training days, but also for lack of effective use, and for misuse.